London Gymnastics School of Elegance Ltd (“LGSE”, “we”, “us” or “our”) is committed to protecting your privacy and personal information.

This Privacy Notice explains what personal information we collect, why we use it, how we protect it and your rights in relation to your information.

When we collect and use personal information, LGSE acts as a data controller and processes personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.

This Privacy Notice applies to gymnasts, parents/carers, prospective members, trial participants and other individuals who provide personal information to LGSE.

1. INFORMATION WE COLLECT

We may collect and process personal information including:

  • names and contact details of gymnasts and parents/carers;
  • date of birth and age of gymnasts;
  • emergency contact information;
  • information provided through enquiries, trial or booking forms;
  • relevant health, medical, disability or additional needs information;
  • gymnastics experience, training and competition information;
  • attendance records;
  • membership and registration information;
  • payment, invoice and transaction information;
  • photographs and video recordings;
  • accident and incident records;
  • safeguarding, welfare, complaints and disciplinary records;
  • communications with you; and
  • any other information reasonably required to provide our services, administer the club or protect the welfare and safety of our members.

We normally obtain this information directly from you or your parent/carer. We may also receive relevant information from British Gymnastics, coaches, competition organisers, safeguarding authorities or other appropriate organisations where necessary.

2. WHY WE USE YOUR INFORMATION

We use personal information where necessary to operate and administer the club, including to:

  • respond to enquiries and arrange trial sessions;
  • register and manage gymnasts’ participation in the club;
  • organise training, competitions, events and other club activities;
  • communicate with gymnasts and parents/carers;
  • manage memberships, fees, invoices and payments;
  • maintain attendance and emergency contact information;
  • support the health, safety and welfare of gymnasts;
  • respond to accidents, incidents, complaints or safeguarding concerns;
  • comply with British Gymnastics requirements;
  • meet our legal, regulatory, insurance and safeguarding obligations;
  • manage and improve the operation of the club; and
  • establish, exercise or defend legal claims where necessary.

We only use personal information where we have a lawful basis to do so.

Depending on the circumstances, our lawful basis may include:

  • performance of a contract with you;
  • compliance with a legal obligation;
  • our legitimate interests in operating and administering the club safely and effectively;
  • protection of someone’s vital interests; or
  • your consent, where consent is required.

Where we rely on legitimate interests, these may include the effective administration of the club, communication with members and parents/carers, maintaining appropriate records, improving our services and protecting the safety, welfare and interests of the club and its members. We will consider these interests against your rights and interests before relying on this basis.

3. HEALTH AND OTHER SENSITIVE INFORMATION

Some information we process may be considered special category personal data under data protection law. This may include information about health, medical conditions, disabilities or other sensitive matters.

We only process such information where it is necessary and where an appropriate lawful condition applies.

Health and medical information may be used to help us provide a safe training environment, respond appropriately in an emergency and make reasonable adjustments where appropriate.

Safeguarding and welfare information may be processed where necessary to protect children or other individuals and to meet applicable safeguarding responsibilities.

4. BRITISH GYMNASTICS

LGSE is a British Gymnastics registered club. Individuals participating in gymnastics through the club may be required to hold the appropriate British Gymnastics membership in accordance with current British Gymnastics membership requirements.

Where necessary, relevant personal information may be shared with or verified through British Gymnastics for purposes including membership, registration, insurance, competitions, qualifications, safeguarding and other activities connected with participation in gymnastics.

British Gymnastics processes personal information in accordance with its own privacy notices and data protection responsibilities.

5. PHOTOGRAPHS, VIDEO AND SOCIAL MEDIA

LGSE may take photographs or video recordings during training sessions, competitions, displays and other club activities.

Images and videos may be used for legitimate club purposes, including coaching, club communications, the LGSE website and social media, subject to applicable consent requirements and club procedures.

Where consent is relied upon, it may be withdrawn at any time by contacting us. Withdrawal of consent will not affect any processing that took place before consent was withdrawn.

We will take reasonable steps to respect requests from parents/carers who do not wish their child to appear in photographs or videos used for promotional purposes.

6. OUR WEBSITE AND ONLINE SERVICES

When you complete an enquiry, trial or booking form through our website, we collect the information you provide in order to respond to your enquiry, arrange a trial session and, where applicable, manage participation in the club.

Information submitted through our website may be transmitted to and stored within the club’s email, website and administrative systems and will only be accessed by authorised persons where necessary.

Our website may use cookies and similar technologies necessary for its operation, security and functionality. We may also use third-party services in connection with our website, such as embedded maps, website analytics or other technical services.

Where required by law, non-essential cookies or similar technologies will only be used in accordance with applicable consent requirements.

7. WHO WE MAY SHARE INFORMATION WITH

We do not sell personal information.

Where necessary and appropriate, we may share relevant personal information with:

  • British Gymnastics;
  • coaches, club officials and authorised volunteers;
  • competition and event organisers;
  • venues where necessary for the organisation or safety of activities;
  • insurers and professional advisers;
  • trusted service providers supporting our website, email, accounting, payment, information technology or administration;
  • medical or emergency services;
  • Children’s Social Care, the Local Authority Designated Officer (LADO), the Police or other safeguarding authorities; and
  • government, regulatory or legal authorities where required by law.

We only share information that is reasonably necessary for the relevant purpose.

Safeguarding information will be handled confidentially and shared only where necessary and appropriate to protect a child or another person, comply with safeguarding procedures or meet legal or regulatory responsibilities.

8. INTERNATIONAL DATA TRANSFERS

Some service providers we use may process or store personal information outside the United Kingdom.

Where personal information is transferred outside the United Kingdom, we will take appropriate steps to ensure that the transfer complies with applicable UK data protection law and that appropriate safeguards are in place where required.

9. HOW LONG WE KEEP YOUR INFORMATION

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected and to meet applicable legal, accounting, insurance, safeguarding or regulatory requirements.

Different retention periods may apply to different types of information.

When personal information is no longer required, it will be securely deleted or disposed of where appropriate.

10. HOW WE PROTECT YOUR INFORMATION

We take reasonable organisational and technical measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Access to personal information is limited to people who reasonably need it for their role or responsibilities.

11. YOUR RIGHTS

Depending on the circumstances and the lawful basis on which we process your information, you may have the right to:

  • request access to your personal information;
  • request correction of inaccurate or incomplete information;
  • request deletion of your personal information in certain circumstances;
  • request restriction of processing in certain circumstances;
  • object to certain processing;
  • request transfer of your information where applicable; and
  • withdraw consent at any time where we rely on consent.

These rights are subject to certain legal conditions and exceptions.

Where we rely on legitimate interests as our lawful basis, you have the right to object to the processing in certain circumstances.

To exercise any of these rights, please contact us using the details below.

12. AUTOMATED DECISION-MAKING

LGSE does not currently use solely automated decision-making or profiling that produces legal or similarly significant effects on individuals.

13. COMPLAINTS

If you have concerns about how LGSE handles your personal information, please contact us first so that we have an opportunity to address your concern.

You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK’s data protection regulator.

Information about your data protection rights and how to contact the ICO is available on the ICO website.

14. CHANGES TO THIS PRIVACY NOTICE

We may review and update this Privacy Notice from time to time, including where there are changes to our activities, legal requirements or relevant guidance.

The current version will be published on our website.

15. CONTACT US

For questions about this Privacy Notice, our use of personal information or your data protection rights, please contact:

London Gymnastics School of Elegance Ltd
Email: info@gymnasticselegance.co.uk

Reviewed: September 2026

This Privacy Notice will be reviewed and updated as necessary.